While there are plenty of tools you can use to keep track of everyone’s tasks and responsibilities, here is one that is easy to use and understand.
I’ve been using it since my IBM days in the late 1970’s, , , before spreadsheets and PC’s. I still use it today and teach others how to use it to deliver projects successfully. You don’t throw something away when it works well and gets you positive results.
- Fill in the Project name.
- Fill in the Project Manager name and contact information (e-mail, phone number, etc.).
- Fill in the month at the top of the column groups (Jan., Feb., Mar., etc.).
- Fill in the week ending dates for each weekly column. There are five columns for each month to provide for five-week months.
- List the tasks required to complete the project.
- List the person responsible for each task.
- Place a slash mark (/) in the cell of the week in which the task should be completed.
- List the resource participants and their initials at the bottom of the first page for reference.
CLICK HERE to download the Excel spreadsheet tool.