Tag Archives: it manager tips

Triple Threat to IT Success™

triple-threat-to-it-successThere are many issues that can cause an IT organization to fail, but there are three that are at the root of most IT failures. I named it the “Triple Threat to IT Success”.

My first article in CIO.com’s Practical Management Tips for IT Leaders blog was titled, 7 reasons IT managers have the toughest management roles. It sets the stage for why IT management is so difficult and provides insight into the unique challenges IT managers are presented with.

In this post we continue building a foundation of the dynamics that take place in many IT organizations by discussing the Triple Threat to IT Success™ and what causes IT failure.

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Many things can cause an IT organization to fail but what I’ve observed in hundreds of companies and in more than 20 years of managing IT resources is that there are three main culprits:

  1. IT – Business disconnect
  2. Project failure
  3. Poor communication

Understand these three problems and do a few things to prevent them positions your IT organization to achieve much more success.

Threat #1:  IT – Business disconnect
Simply put, your IT organization is out of sync with what the business needs from you. The company needs you to focus on “A, B and C” but IT is working on “X, Y and Z”.

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Many studies over the years have suggested this happens over 50% of the time. Plus, CEO and CIO surveys consistently place “keeping IT in sync with the business” as one of their top concerns.

Interestingly, discovering whether or not a disconnect exists between IT and the business is a simple task and takes very little time for an experienced CIO or consultant. So why are so many IT organizations out of sync with the business operations they support?

An IT – Business disconnect occurs primarily because the senior IT manager or CIO does not realize his/her organization is focused on the wrong things. They are certainly not out of sync intentionally. In fact, they believe their focus is exactly what their company needs from them.

Threat #2:  Project failure
The second major threat to IT success is failing to deliver projects successfully.

You may not realize it but IT project failure was instrumental in creating the project management industry. Before computers were introduced in the 1950’s we did not have this concept called “project management”.

The Project Management Institute (PMI) was created in 1969 and project management took off as the IT industry grew exponentially in the 70’s and 80’s.

By the early ’90s, most companies of any size were using computers to process payroll, general ledger and other mission critical applications. The IT organizations of these companies were also building a reputation of failing to deliver projects successfully.

Project failure destroys IT credibility so it’s a key component for IT success.

Threat #3: Poor communication
The third threat is the biggest threat because it has a lot to do with what causes the other two threats. Let me explain:

An IT – Business disconnect occurs when IT management does not communicate well with the senior management team. If you communicate what you recommend the IT organization should work on and gain confirmation from the senior managers of your company, you won’t have a disconnect.

Project failure often occurs when IT people start working on a project before quantifying what the specific objectives, deliverables and timing will be and getting agreement from the project sponsor. You can’t succeed if you fail to establish these expectations on the front end of a project.

IT managers in general have historically had a reputation of being poor communicators. It’s a label we unfortunately earn because the fact is that most IT managers actually do struggle in this area.

A big reason for this is that from my research and experience I’ve concluded that over 70% in IT are shy or introverted. People with a shy and introverted personality trait do not invest in their communication skills and they don’t view communication as all that important.

IT employees are more technically oriented than socially oriented; it’s one of the traits that attracts people to IT type of work. There is nothing wrong with this but it can make IT management very difficult because effective communication is a key ingredient to achieving IT success.

Summary
I coined the phrase, “Triple Threat to IT Success™” in 2005 to help me discuss the three major issues that cause an IT organization to fail. Being aware of these issues and taking measures to overcome them will position you for more IT success.

Download a 1-page flyer that identifies the triple threat and includes tips to prevent them in your company at http://mde.net/triple.pdf.

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This article first appeared in my CIO.com Blog, Practical Management Tips for IT Leaders

21 Secrets Every IT Manager MUST Know

21 Secrets Every IT Manager Must KnowLast week at our 56th IT Manager Institute in Dubai I announced my new book.

21 Secrets Every IT Manager Should MUST Know

Secret #8, Teamwork is not automatic in IT was posted the other day that will give you a glimpse into the book.

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IT managers tend to discount or pay little attention to these “secrets”, , , something that can create real challenges for you and your IT organization.

21 Secrets has been in development for some time. I wanted to write this one because there are many issues that can hinder your IT success, , , even undermine your credibility. Becoming aware of these “land mines” can make a positive difference in your success.

You may purchase the book at http://itmanagerstore.com/books/21-secrets-every-it-manager-must-know/.

Invest in your communication skills to excel

IT managers who have great communication skills are rare, and it is the key skill that will set you apart from your peers. I tell every class that if I were a young manager the one thing I would invest in would be my communication skills.

OK, I realize this is probably not what gets you excited. Before you stop reading, consider a few benefits that come with IT managers who become effective communicators.

  1. They get what they ask for – Good communicators know how to discuss the business value of projects and IT initiatives. When you communicate benefits and justify the cost of things, , , senior management buys in.
  2. Effective communicators develop partners – More importantly, they develop partners with their clients (senior managers and department managers). Clients need to know what’s going on with IT support and keeping them up to date creates trust.
  3. Strong communicators develop respect – No one knows what you are doing unless you communicate it. Effective communicators know how to deliver IT successes with facts and numbers that demonstrate how well IT support is working.
  4. Effective communicators motivate their staff – Leadership is dependent upon effective communication. Strong communicators rally their troops when they provide vision and coach the team to succeed.

Your career will take on a whole new path if you develop strong communication skills, , , it is the key trait required to succeed in your management role. Develop all of the following skills and watch your career take off:

  • Presentation
  • Negotiation
  • Writing
  • Listening
  • Coaching