I’m often asked, “Mike, do you actually use any of the tools you tell us about?” My answer is, “ABSOLUTELY !!”.
Let me give you an example and tell you why I believe in tools so much. It’s November, 2008 and I’m about to fly to Dubai in a few days to deliver my 32nd IT Manager Institute. One of the things that makes it easier for me is that I have a checklist that guarantees I’m ready for each class.
CLICK HERE to download the Class Preparation Checklist.
This little checklist literally eliminates the stress and concern as to whether I’m prepared, , , or not. It also guarantees that when I arrive at the class location, I have everything I’m supposed to have – i.e., no mishaps.
Let me emphasize two points – “It eliminates the stress of preparing for a class and improves my productivity in getting ready for the class.”
BIG BENEFITS !!
Basically, it’s just a simple project plan that’s organized by weekly completion time before the class, the week of the class, and the week after.
For example, I know that I have to order IT Management-101 paperback books at least 4 weeks ahead of the class if I need them; otherwise they may not get here in time. Same thing with reserving a classroom, etc.
On the other hand, there are many things that can be completed at the last minute – like the week before the class.
And then there are things that I can’t forget to do before leaving for the class such as:
– go to the bank and get money for the trip
– pack my passport if I’m going out of country
– pack the gifts I plan to hand out
– get a haircut
In the example, I’m showing you the status of preparing for the Dubai class and you can see that it is just a few days before I leave. Having this list allows me to quickly see what’s not completed (identified by a “/”) versus what has been completed (identified with an “X”). This totally eliminates the stress of preparing for class because I can see what I need to do and I never worry about forgetting something.
When this list is completed, all I have to do is go deliver the class, , , piece of cake.
You might find this type of tool helpful for many events or things you do like holding a meeting, delivering training, coordinating a User Group meeting, etc.
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