Training is a tremendous motivator for IT employees so identifying a training program for each of your employees is very important. The same thing is true for other employees in your company.
Something you should consider is creating a training studio for your company to develop and package training classes that can be used over and over. It’s a lot simpler and cheaper than you probably think. It can even save your company thousands of dollars in training expenses.
There are many variations to “packaging” a training class, , , anything from creating an audio file that can be listened to repeatedly, , , developing a PowerPoint presentation that you do a voice-over and record, , , to video recording a live presentation.
Each of these variations are easily accomplished and inexpensive to produce with today’s technology.
The easiest to do with both audio and video is the 2nd option, , , creating PowerPoint slides and recording a presentation, so let’s focus on this approach.
Let me clarify something. In this approach, you will record an audio voice-over and screens of a PowerPoint presentation as you deliver it in a controlled studio setting, not in front of a class or group of people, , , although you certainly could record in a live class.
What you need:
There are just a few things you will need to develop and package training programs effectively, and you probably already have most of it:
- Laptop or PC
- PowerPoint software
- Camtasia Studio software for recording a presentation
- High quality microphone
- Quiet room to record in
A couple of comments here, , ,
First, Camtasia Studio is one of the best and easiest recording products available and it’s inexpensive at $299.00 as of this post. I use it and highly recommend it. Camtasia records your PC screen and audio as you work through a presentation, , , browse the Internet and make comments, , , whatever you do is recorded while it is turned on, , , can even access your PC webcam to record you if you wish.
Second, good audio is a requirement so you want a good microphone. The good news here is that audio quality has improved significantly and a quality microphone is inexpensive. I have a professional grade Audio-Technica microphone on my desk that I use, but you don’t need to spend what I had to spend 7 years ago. I recently purchased a small portable mic to take with me on the road and it does a great job, , , almost as good as the pro mic in my office.
The mic I bought is a Samson Go Mic Compact USB Microphone – Plug n’ Play from Amazon.com; sells for $39.99 at time of this post, , , plus it’s usb and works with no additional software, , , it’s been a great tool for me.
Did I say portable? The case is 2 x 3 inches, , , slips in a small pocket of my briefcase.
Steps to take:
- Develop a PowerPoint presentation for your training class. Prepare bullet talking points for each slide in your presentation – it will help you focus and cover all the key points when you record your presentation.
- Install your microphone and test it so you know it works
- Install and become familiar with Camtasia Studio – Now, Camtasia has lots of features and capability, but you don’t need most of it initially. There are only two key things you need to learn to get started:
- How to record your screen and audio while you presenting
- How to edit out the sections where you make mistakes in the recording. In any recording session there will be mistakes, , , deleting these minor hiccups is easy with Camtasia.
- Set up a quiet room to do your recordings. The microphone is quite sensitive and will pick up outside noise so you want to do your recordings in a quiet space.
- Set up your PC to record – turn on the audio and Camtasia recording.
- Do a quick test of just a slide to insure all is working as you expect.
- Record your session
- Edit as needed to clean up the recorded session
- Publish your session to the desired format you want to use. Another nice thing about Camtasia is that you can publish your recordings to mp4, YouTube, and other formats that makes your recordings accessible by virtually any PC, laptop, or mobile device technology.
You can set up a recording studio in your company quickly and easily and at a very low cost to begin developing training programs that can be used again and again, , , not only for your IT organization but for your entire company.
Total cost if you already have a laptop and PowerPoint (and most of us do) – $338.00. Not bad when you consider doing this can save your company thousands of dollars by reusing packaged training programs, making them available over the internet, etc.