Daily Archives: August 23, 2013

Start New Employees Quickly with an IT Employee Orientation Checklist

Have you ever had another manager in your company come running to you requesting a PC for a newly hired employee who just started with the company?

This manager may not have a place for their new employee to sit, but the employee won’t be productive until they have a PC. Even though it’s not your IT organization’s fault, you still get blamed if the PC isn’t deployed immediately.

What’s worse is that the manager who failed to prepare for the new employee has created a morale problem within his own organization. You see, other employees are joking and discussing among themselves about how poorly prepared we are for our new employee.

Don’t let this happen to you or one of your IT managers.

Take charge of the situation by organizing and preparing yourself for when a new employee joins your team.

You can do this quickly and easily with a New Employee Orientation Checklist.

Tool_New IT Employee Orientation

There are several things you want to accomplish such as:

  • Getting a cube or office set up and ready for the employee to move in
  • Ordering equipment and supplies
  • Scheduling first day orientation sessions and a meeting with HR for new employee paperwork
  • Introducing the employee to key components of the business
  • Bringing the employee up to speed on what’s going on within the company and the IT support organization
  • A quick tour of the building facilities

Using a checklist like the one I developed and used will help you start a new employee quickly and productively plus it sets the tone that your organization is organized and focused.

It’s a big deal for employee morale, , , both for the new employee joining your team as well as your existing employees who see what’s going on.

CLICK HERE to download a customizable IT Employee Orientation Checklist

Motivate and Develop IT Employees with an IT Training Plan

Training and education is one of the most powerful motivators for IT employees. It always ranks in the top 3 reasons why IT people stay with their company while money usually ranks 7th or lower.

What this means is that you should have a training focus for every employee in your organization.

A focused training plan will do a lot for your IT organization:

  • Reduce or eliminate knowledge silos and technical skill gaps
  • Develop skills depth
  • Motivate employees

Employees are motivated by the fact you are investing in their professional development and doing things that will make their job easier when you create more depth.

It helps if you have an overall game plan and a tool that helps you see your entire training focus. One of the tools I used recently in a management consulting engagement is the IT Training Plan below.

 IT Training Plan - General

IT Training Plan

 Using a template like this is simple and it highlights exactly what you want to see:

  • Training you need to prioritize
  • Who needs to receive the training

Quick steps:

  1. List the training you want to focus on in the first column.
  2. Highlight the high priority training classes.
  3. List your employees across the top row.
  4. For each class, identify those who have functional knowledge by shading the appropriate cell green.
  5. For each class, identify each employee you want to target training for by shading the appropriate cell red.

It’s that simple, , , now you can easily see what will be trained and who will receive the training. The final step would be to determine who should develop and deliver training for each class, , , and then target the training dates.

One recommendation is that when you actually deliver the training classes, you should consider recording the class so it can be used again for other employees in the future.  Take a look at the post Create a training studio for your company to learn how to develop a training studio quickly and inexpensively.

Invest in your people by providing a focused training curriculum that hits every employee in your organization, , , it pays real dividends.

CLICK HERE to download the customizable IT Training Plan template